KeyPaaS Events

An event platform enhanced by a centralized BPO and local teams

KeyPaaS Events is a comprehensive solution for managing, organizing, and enhancing events, combining:

  • an automated digital platform (web & mobile),

  • a centralized BPO center in Bucharest,

  • local correspondents or on-the-ground partners depending on cities and projects.

This approach makes it possible to organize events that are more efficient, more measurable, and cost-controlled, while ensuring a high level of operational quality.

A centralized BPO in Bucharest

The operational core of KeyPaaS Events relies on a dedicated BPO team responsible for:

  • registration and invitation management,

  • participant database administration,

  • sending communications (emails, newsletters, reminders),

  • user support,

  • KPI tracking and post-event reporting.

👉 Result: optimized costs, service continuity, and standardized processes.

Local correspondents , only when relevant

Depending on the nature and duration of the project:

  • a dedicated local correspondent is mobilized when full-time on-site presence is justified,

  • otherwise, qualified independent local partners are engaged.

👉 This ensures flexibility, budget control, and local expertise—without unnecessary fixed costs.

A truly operational event platform

Maximize digitalization, automate whenever possible

Like KeyPaaS Energy, the KeyPaaS Events platform automatically handles all digital operations that can be automated in order to:

  • Reduce human intervention,

  • Limit errors,

  • Improve traceability,

  • Speed up execution timelines.

Key features

  • Event creation and management

    (in-person, hybrid, digital)

  • Customised event websites

  • Multi-channel registration

    (web, mobile, on-site)

  • Invitation management & automated follow-ups

  • QR code access control

    (mobile applications)

  • Participant categorization

    (VIPs, press, partners, public, etc.)

  • Quota and capacity management

  • Integrated newsletters and communications

  • Post-event reporting and analytics

  • GDPR compliance & privacy-by-design

Full mobilization for event organization

KeyPaaS Events goes beyond the platform itself. The teams handle the entire event value chain:

  • venue sourcing and booking,

  • coordination of service providers,

  • creation of communication materials (visuals, presentations, signage),

  • logo and event identity design,

  • event website design and management,

  • sending invitations and reminders,

  • reception management and access control via mobile applications,

  • operational support before, during, and after the event.

Typical use cases

  • Institutional and European conferences

  • Corporate and B2B events

  • Launches of projects or public policies

  • Communication campaigns with multiple events

  • Multi-city roadshows

  • Hybrid events with performance tracking

Concrete and measurable benefits

✔ Cost optimization

  • Shared services through the BPO

  • Process automation

  • Local resources used only when needed

✔ Reliable and traceable execution

  • Standardized processes

  • Single unified platform

  • Consolidated reporting

✔ Maximum event impact

  • Better audience management

  • Accurate participation tracking

  • Actionable data for communication and decision-making

✔ European and international scalability

  • Same model regardless of city or country

  • Rapid deployment of new events

KeyPaaS Events: much more than an event management tool

KeyPaaS Events is an operational event infrastructure designed for organizations that want to:

  • organize better,

  • spend less,

  • measure more,

  • capitalize on every event.